Executive Assistant Summary: Structure and Compilation Guidelines

Assistant manager - a person who is the right hand of the boss, solves all organizational issues, owns relevant information and demonstrates a willingness to solve urgent matters. Such a position for many is a welcome step in a career. A well-written resume will help to occupy it.

Executive Assistant Resume - This is a professional portrait of the jobseeker. The employer does not evaluate you yet, but the text that should most advantageously represent you. To do this, it must be structured.

The structure of a good resume.

• Personal information. At the very beginning of a business story about yourself, you should introduce yourself. Name, year of birth, current contact details. The latter should be varied: mobile phone, home, email. Be sure to attach a photo. A small, high-quality photo in the right corner next to “Personal Information” is not a mandatory attribute of the resume, but it is desirable. Especially for job seekers, assistant general manager, personal secretary.
• Education. If you intend to include a long list with various courses and seminars in this paragraph, this will be an excess. List only the main ones: the university and, possibly, one of the key seminars, after which you received the appropriate certificate.
• Experience. If you have changed a lot of work, you should not indicate everything - only key or last 2-3 duty stations. Indicate the name of the company, years of work, position.If you haven’t worked anywhere before, mark in this paragraph the place where you did your internship at university.
• Professional quality. A personal secretary is a person who must be able to learn a lot and, more importantly, learn a lot. Whatever professional skills you list, indicate the fact that you are ready to learn and develop as part of your position.
• Personal qualities. Indicate here your inherent qualities that can help in professional growth: for example, perseverance, responsibility, scrupulousness, emotional stability, curiosity.
• Achievements. What can you add to your asset? Maybe you did not have work experience, but at the institute you were a headman and successfully coped with this role. Or, for example, they organized a turnkey wedding for friends, which already speaks of good organizational skills.
• Motivation. Not an obligatory paragraph, but it can become the main part of the resume. Write in literally two sentences why you want to become an assistant or secretary of the leader. It may look like this: “I see my own professional growth in this position, I correlate my capabilities and strengths with the request of the applicant, I can record responsibility, determination, and readiness for development as an asset.”
• Additional information. Are you married, do you know a foreign language, do you have a driver’s license, what are you interested in?

The way the document will be visually presented is also important. Information should be structured, readable, vibrant, expressive, and at the same time it should not be "busting". The use of a large number of colors is an extra tool for resumes. At the same time, it is not necessary to do the resume in black and white: choose a dark blue design: highlight the item names in bold dark blue. Make sure the items are relatively proportionate.

Try to make all the text fit on one page. Do not leave side voids: place points opposite each other. Use lists.

Proper completion of the sections defines you as a person who knows how to clearly complete the task. This is the first test of the future assistant. Slender, informative text, designed in the same style, informative and well presented - these are the properties of self-presentation that are necessary for the assistant manager.

As already noted, for those who like to learn and stock up on “crusts”, it is not at all necessary to mark them all. If you graduated from college with a degree in Secretary Assistant, and then a university with a degree in Psychology, for example, be sure to list both entities in this section. You need to write the name of the university, faculty, specialty, years of study - preferably in this order. Courses, seminars, trainings, write only those where you received a certificate or certificate. Indicate the educational organization that issued you the document.

In addition to the list of organizations where you have already worked, it makes sense to indicate the job responsibilities that you performed there. An example of a list of job responsibilities:

• maintaining incoming and outgoing documentation;
• preparation of documents for signing;
• coordination of employee work schedules;
• organization of press releases, meetings, protocol events;
• telephone counseling (initial consultation);
• maintaining social networks as advertising platforms for company services.

Write only what you really had to do. Do not exaggerate your own capabilities. Do not write the functionality that you did on a voluntary basis, but which did not directly relate to your position. For example, you have a good command of a photo editor, graphic editor, and regularly developed business cards and booklets for the company.

Here you describe the professional skills that you confidently own. The list may be as follows:

• confident PC user;
• possession of office equipment (transfer);
• experience with confidential data;
• knowledge of business etiquette, conducting business correspondence;
• ability to work with a large amount of information;
• ability to work in multitasking;
• competent speech (oral and written);
• knowledge of records management;
• experience in collecting reporting documentation;
• correspondence processing skills;
• experience in organizing business meetings, negotiations;
• skills in applying relevant methods of collecting information and its subsequent analysis;
• knowledge of the basics of the psychology of entrepreneurship.

It is not necessary to write just such a lengthy list. List 5-6 key skills that are no exaggeration to master. Use "living" phrases to describe your own skills: "ability to do ...", "own this," "knowledge of that."

The employer reads this paragraph especially carefully. Achievements include successful projects that you personally oversaw and, of course, promotions, diplomas, and thanks. Perhaps some of the initiatives put forward by you have entrenched in your previous place of work.

Even if it seems to you that achievements from the past do not belong to a new place of work, they can become additional markers of your professional portrait. This is especially true for organizational skills that are valuable to an assistant manager.

Write literally 3-4 sentences that give your portrait brightness. For example, the applicant is fond of running, annually participates in marathons. This can speak of your consistency, strong-willed qualities, commitment to a healthy lifestyle. Here you can specify their marital status, the presence of children, a driver’s license.

This is a business document that must meet the requirements of business correspondence.

What the structure of the document looks like.

• Greeting. An impersonal document does not cause acceptance, personified at a subconscious level causes approval. Informal treatment should be avoided. Write “Good afternoon!”, “Hello!”, All other calls are not so successful.
• Main part. Indicate from what source you learned about the vacancy. Mention the position for which you are proposing. Explain why this position is attractive to you as a specialist. In one or two sentences describe your experience, which is important for this vacancy.
• Final phrase. Thank the reader of the letter for your attention, note the willingness to meet to arrange an interview.
• Parting. It’s enough to write “Regards, Name”.
• Contact details. And although this information is in the text of the summary, it would be useful to mention it here.

Each paragraph begins with a new paragraph and cannot exceed 3 sentences. A cover letter is a concise, abstract document. Its strengths will be uniqueness and relevance.

A sample sample resume for a vacancy of an assistant manager will help you in compiling your own information document.

Chernova Julia Igorevna

Vacancy: assistant manager

Personal data: place of residence - ..., date of birth, marital status. Here you can specify contact details.

Education: Far Eastern Pedagogical University. Faculty - Foreign languages. Specialty "Teacher of English". 2008-2013 Courses: Higher School of Economics and Service, Moscow. Title of the course “Secretary - clerk”, 2017

Experience: from 2017 to 2019 worked as a secretary of the company "Smart House", Moscow. Prior to that, from 2013 to 2017, she worked as the secretary of the educational department of Moscow Pedagogical College.

Responsibilities:

• planning and coordination of the work schedule of the leader;
• organization of meetings, interviews, negotiations;
• control of incoming and outgoing documentation;
• technical assistance to the leader;
• timely transfer of documents to the head;
• business correspondence;
• work with support staff;
• maintaining electronic catalogs of internal documentation of the company.

Key skills:

• high level of literacy (including computer);
• proficiency in English, German is above average;
• knowledge of business etiquette.

Achievements: no more than 3 (letters of appreciation, assigned categories, curation of complex projects).

Personal qualities: no more than 5. For example: organization, self-confidence, goodwill, resourcefulness.

Additional Information: Driving experience (category B) - 6 years.