Clerk Summary: Key Points and Writing Tips

A clerk is a person who works with documentation. This specialist plays an important role in any enterprise, since the order in documents and file cabinets depends on it. Today, in connection with the development of information technology, the clerk works not only with paper, but also with electronic documents.

The personnel department of any enterprise with great responsibility approaches the selection of clerks. In order to get this position, you need to correctly and competently draw up your resume. We will talk about the features of this process in our article today.

First of all, it is important to understand what this specialist does at the enterprise. So, the main responsibility of the clerk (or secretary) is the document management of the organization in which he works. Accordingly, the specialist holding this position should know all the rules and features of office work - this requirement is fundamental for each applicant.

The process of the company's document management should be carried out on the basis of internal statutory documents and rules, as well as using the generally binding legislation of the Russian Federation, in this regard, the secretary must be a very competent and legally savvy person.

Some employers require the clerk to have specialized higher education. In some cases, special secondary education or courses may be appropriate.One way or another, but the basic requirements for the secretary will necessarily be spelled out in vacancies, so it is important to carefully read it before submitting a resume.

The clerk is an office worker, therefore he must know and abide by the rules of business etiquette and dress code. Most often, the work schedule of this specialist coincides with the traditional working day at the office (for example, from 9 to 18 hours with an hour break for lunch).

The immediate duties of a specialist include:

• preparation, execution, processing and storage of documents;
• work with correspondence (both incoming and outgoing);
• fulfillment of orders of the head, etc.

Due to the fact that the resume is an official document, it is very important to clearly observe its structure. The document should include several mandatory sections. Consider the main ones.

As mentioned above, the key job skills of the clerk are the ability to work with documentation, knowledge of the internal statutory documents of the enterprise, as well as skills in working with office equipment. These skills are the main ones, without them you won’t be hired, so it’s mandatory to register them in your resume.

Besides, it is important that the clerk is an experienced computer user and can work in office programs, because today a large number of documents exist only in electronic form. In addition, quite often, correspondence is conducted using not ordinary, but email.

The personal qualities that you write in the resume should fully correspond to the nature of the work, to help you do it professionally. So, for the clerk, individual characteristics that are useful in the work will be such qualities as ability to work with a large amount of information, diligence, attentiveness, accuracy, discipline, detail orientation, stress tolerance, good memory. If you possess these qualities, then feel free to write them in the resume.

As mentioned above, education for the clerk is not the most important aspect. Many employers require their secretary to graduate from the university in the relevant specialty, but this is not the rule in every organization. In some cases, you will be hired if you have a diploma of higher education in any specialty, in others you only need a diploma of a technical school or college. Anyway it is important to carefully read the requirements of the employer and the job description.

In the summary it is worth writing only truthful information. Indicate the higher and secondary educational institutions that you graduated. You can also tell about courses, trainings and master classes that you have completed. Such educational experience will certify the employer that you are a motivated and motivated person.

Many employers require work experience from job seekers to the position of clerk. That is why in your resume in chronological order you should list specific companies with an indication of the position and time of your work.

If possible, ask your former employers to write to you. recommendation or review. You can attach these documents to your resume. They will confirm your professionalism.

A competent resume is your opportunity to apply for the desired position. That is why writing a document needs to be approached with all responsibility. After you have created the structure and filled in all the columns, make sure that the document complies with all the rules of the Russian language: there are no typos, grammatical and punctuation errors. The presence of such shortcomings will significantly reduce your chances of getting a job, because the clerk is a specialist whose responsibilities include the preparation of company documents.

Accordingly, if you do not correctly compose a resume, then the employer will have the impression that in the same way you will draw up all the documents on behalf of the company. therefore It is important not to be lazy and re-read the written resume several times.

The optimal length of the resume is 1 page. You should not paint your biography and personal life in detail. A short, concise and understandable document will make it clear to the employer that you value his time. All information that is written in the resume should be relevant.

Make sure the resume is easy to read. Create sections and subsections. Headings can be highlighted in bold if necessary. Use only one font and the same formatting. Adhere to neutral colors and do not use bright and eye-catching shades.

The clerk and secretary of the boss is a person who works not only with documents, but also with people. Therefore, often the employer asks to attach your photo to the resume. If such a requirement was indicated in the vacancy, then you need to choose the right picture or make a photo card that will correspond to a specific purpose. At the same time, you should not choose too serious a photograph, for example, the one that you used for your passport.

Properly written resumes will help you write your own document.