Time management: how to do everything?

Many people complain all the time about a lack of time. I want to have time to complete many tasks, but nothing happens. From this, nervous tension builds up, relations with loved ones deteriorate. If nothing is done, time will pass like sand. And then you can lose all the most expensive: work, friends, family. To avoid this, you need to learn how to distribute your potential in terms of doing various things in the right way.

Time planning is a very specific process. He is in control of the time that the individual spent on some activity. At the same time, they consciously include efficiency in this process. This means that methods such as setting goals, monitoring costs and setting priorities are used here. Time management is an art that is necessary to advance any business.

This factor can include a concept such as shortage of working hours. It occurs when illiterate organized process. This affects the quality and efficiency of labor.

Problems with time at work arise if, in essence, some important tasks are not solved.

• When a person doesn't know a clear schedule your upcoming work day.
• When out of schedule, and as a result there is an overlap of the active moments on each other. In this case, a person is forced to perform official duties at home.And this means that the time that has been allocated for domestic needs (washing, cleaning) is shifting.
• It happens as a result of dispersal of forces. Then certain points are left without due attention.
• Unimportant affairs distract from the main job.
• Man constantly in a hurry therefore very tired.
• If an employee does not correspond to the position, then he also has problems with time.
• When motivation for full work is absent.
• Individual cannot combine their needs with capabilities.

It is clear to any person that time cannot be controlled, but it can be used effectively.

And this term also implies accounting, distribution and quick approximate design of all temporary resources.

When you live by the principle of “do more and work less,” then life becomes saturated. The ability to manage time can be developed.

When a person seeks to embrace everything at once, while not bothering with planning and taking control of the situation, problems arise over time. Then it seems to him that the precious watch is wasted and wasted.

Therefore, it is necessary to fundamentally approach the process of distribution of forces and resources that contribute to the implementation of various tasks. If everything is distributed correctly, then you can do it all.

Of course, this is an important point. You need to start it by creating a suitable environment for this. If we talk about the place of work, then here follows first of all surround yourself with pleasant things and remove everything superfluous from the eyes. This applies to both tangible and intangible issues.

Above the table you can install a special board on magnets. Every day you will have to make a plan for the implementation of various activities, in which everything will be calculated in minutes.

And remember that these events are long-term planning. You need to get used to it. Focus on work, and it will not be a burden to you.

The same can be said of household chores that you have to fulfill every day. In this case, it is also worth making a certain plan. Therefore, create it and place it with a magnet on the refrigerator.

For example, you decided to wash dirty things in the evening after work. Modern people use special machines. Therefore, you do not need to waste time on the wash itself. In this question the main thing is not to forget to fulfill your plannamely: load laundry and turn on the device. And then it will do all the work itself. In the meantime, the laundry will be washed in a machine, you can sew a detached button or peel potatoes.

You even need to plan what you will eat for dinner. Dishes that take a very long time to cook, it is better to transfer to the day off. On weekdays, simpler recipes will do.

To fulfill this condition, it is necessary to determine the key areas of activity. For instance, try to select the most urgent tasks and include them in the primary list.

For example, in the month that has just come, you want to overfulfill the plan and improve your performance. If you are a sales manager, then you need to create a goal, namely: to ring with various offers not only the already created customer base, but also to attract even more people interested in your business to this process.

For this you need indicate the approximate figure of profitability, which, of course, will increase as a result of ongoing activities. This will be your goal and at the same time the expected result.

Similar events can be held if you want to have time to complete certain tasks in the coming month that will improve your life and realize personal goals, for example, repairing an apartment during your vacation. It often happens that people planned one thing, but it turned out completely different.

The first item is cash costs. Decide on them. Then write down in detail all the activities that are to be completed and visualize the result. To do this, you can hang a drawing on the refrigerator, on which all completed work will be indicated.

For example, on the first day of vacation you will order all the necessary materials that will be used for decoration. If you need to allocate more time for this, then select it.

Another day will be required in order to receive an order from a hardware store. All necessary components must be checked and determined with their temporary location. Think carefully about this issue and determine the result of the work done.Next, plan all your actions in order. For example, after complete readiness for repair in terms of imported materials, write down every day in terms of performing the housework itself.

Suddenly, something will go wrong, and one of the manipulations will take a little more time than was previously planned. For example, you will feel bad, and you will need several days to recover.

This event must be carried out in the most thorough manner. This is best done on a piece of paper and placed in a prominent place.

And remember that these rules should apply to both official duties and domestic duties. Those who are a little absent-minded need to paint all the actions in minutes. So that you do not forget that they are limited in time, put “reminders” on your phone or alarm clock. Once the task is completed, delete it from the list.

This important point must be performed with great care, otherwise you will spend maximum energy, get tired, spend time, and the goal will not be achieved.

After lunch, you will feel satisfaction from work. This factor will relieve stress and set up a positive.

At work, this option is a must. In addition to the general plan of action, make one more - additional. In the goal-setting plan, add those points that you need to perform "here and now." And then let all things of importance go in descending order.

Suppose you have already started planning, which means that you are already aware of how much time it takes for this or that job. Therefore, you can easily determine the time that needs to be allocated to any specific event.

Of course, if you work at the limit of possibilities, then you will not get the result that you expected from an event called "time planning". All this will happen for a banal reason. It’s just that your brain is a so-called computer. If its functions are exorbitant, it will simply fail, and you will get a stressful situation instead of effective work.

Anyone, even a very busy person, should allocate time for their personal needs.

Thanks to this action, you will rest and tidy up your appearance.

There are a large number of them, but the most popular are the Eisenhower matrix and the so-called diary of Stephen Covey. Let's consider them in order.

The first is Eisenhower matrix, allowing the use of self-organization methods. The matrix developer was always very busy, so he came up with a matrix that helps to use the time to the maximum. This invention looks like 4 squares with a base in the form of two axes. In each of them, the activities to be performed are recorded. This is how a scheme emerges, which shows which business needs to be dealt with first, and which later.

In the department "A" always fit urgent matters that need to be completed during the day. Remember that this department should be almost always empty. If it is filled often, then this will indicate that you are an unorganized person.

Department “B” consists of not very urgent, but very important matters. Cases that are included in this section should always be in the highest priority. It is believed that if you do business only from this section, you will achieve great success in your work.

Section "C" involves the introduction of cases that may distract from the main activity. They prevent a person from concentrating. These are various festive events, meetings with unimportant people and the like.

In section "D" are those things that are not worth doing, in general. They "eat" precious time. These are conversations with friends, unnecessary correspondence in social networks and much more.

With the right use of the matrix, you will learn how not to get distracted by trivialities and distribute your time correctly.

There are other techniques, for example, Steven Covey's diary. Its application teaches to prioritize. If you use the advice of the author, then you can acquire the skills of a highly efficient person. From the diary you will learn what the term “manage time” means and how priority goals are achieved. To do this, you need to apply the four-story planning method. The circuit has a triangle shape. We divide it into 4 parts, and starting from the very top we enter the following into each part:

• plan daily
• plan weekly;
• set goals;
• Define values.

So you create your personal productivity pyramid. Now consider each item individually.

• The very first paragraph contains definition of values. DThese things are of the utmost importance to us. They make up our whole life. Therefore, they are at the very base of the pyramid.
• After this point comes the following. Fit into it intended goals
• Many when planning cases put an equal sign between all cases. You can’t do this. If you want to allocate the largest number of them, then plan your affairs weekly. Make a so-called weekly compass. His main question should be the issue of important matters this week.
• And here is the very top of productivity - this is the item “plan daily”. Here you must check your previously planned arrangements, make a realistic to-do list and prioritize.

In conclusion, we note that we need to live in accordance with our core values. To do this, they need to be clarified.

Next, decide on personal obligations. To do this, break the target into several parts.

Understanding this problem will help to solve this problem, that there is only 24 hours in a day. Ethat time needs to be divided in a certain way.

• A working day takes about 8 hours. Of these, about 5 hours are considered the most effective. The remaining time is usually spent not on very effective activities. Conversations between employees, telephone conversations on abstract topics and more.
• Lunch break lasts 1 hour.
• To get to work and back, some spend half an hour, while others spend as much as 3 hours.
• When a person returns home, he sets about to the implementation of household chores. They take about 5 hours.

As a result of simple calculations, we see that a busy person has very little time to sleep.

You can’t do without going to the store either. To cook, you need to buy food. Nevertheless, there are such things that can be called "empty." Let's consider them in order.

• Shopping without money. Such trips lead to both moral fatigue and physical. You are upset about the lack of money and pretty tired. After such loads, effective activity decreases.
• Watching television programs, which do not carry any semantic information.
• Correspondence or other communication on the Internet. This is often empty talk.

This list is much larger than the listed points. And many, without special need and hunting, lose precious watches that could be used for other, more important things.

Then it is necessary to “take up the mind” and develop a technology for the distribution of time. She should interest everyone without exception. And even women sitting on maternity leave, and housewives.

Now consider specific tips.

• Get a simple notebook, where all your daily item tasks will be recorded. So you can properly organize your activities.
• Can use neuro-linguistic programming method. Namely: you need to find a moment that can set you up for work. Exercises of this kind imply the appearance of a certain “click”. For example, every time you start your work, use the same favorite music. Over time, you will get used to it as well as to work. A certain melody will be associated with work.
• Be sure to relax. Believe me, if a tired person is forced to do work, then the effectiveness of his actions is significantly reduced.
• Another technique that the French came up with. Follow up difficult tasks in the morning and the rest after lunch.

Efficient use of time can be taken under control. There are certain tricks for this.

• The main mistake is planning every minute of the day. Unforeseen circumstances must be considered. Therefore, leave some free time. This will allow you to allocate precious minutes to solve sudden problems.
• Learn to say no when you think it needs to be done. Sometimes people come across who try to shift their problems onto the shoulders of others. Therefore, one must be able to refuse such people.
• Plan your rest.