Tender Manager: Qualifications and Core Functions

Increasingly, you can meet new vacancies about which little is known. There are also those that have not even been heard of before. One of these positions is the tender manager.

To begin with, it’s worth understanding the concept of tender, so that no questions arise in the future. A tender or competition can be interpreted in different ways, but the essence of the concept does not change from this. Such competitions allow companies to compete among themselves for the opportunity to provide services or deliver goods to the state customer. One tender won can provide the entire company with work for several years to come. because tenders are always a tidbit for any organization, and there is always a stir around them.

To win the competition, it is not enough just to submit an application and offer the most favorable conditions. It will be necessary to take into account many factors, process a large amount of information, prepare a package of documents, and also perform many other, no less significant work. All this is done by the tender manager. Large organizations can afford to organize tender departments in which each employee is responsible for a specific part of the work.

Training for a tender manager is not carried out in any educational institution. Only at Moscow State Regional University did the bachelor's program in procurement at the state and municipal level start.

The following requirements are presented to the specialist for the position of tender manager:

• higher education in the field of economics or jurisprudence;
• at least 3 years of experience in public procurement;
• possession of the legal framework;
• knowledge of foreign languages ​​is welcomed as it opens up opportunities for participation in international competitions.

The formation of wages can be carried out in two ways.

• Salary is primarily convenient for the employer. And also this option is suitable for a specialist without experience.
• Rate and percentage of profit - an option that will suit an energetic and experienced employee striving for success.

The income level of the tender manager will be directly dependent on a number of factors, among which an important place is occupied by the professionalism and experience of the employee, potential and focus on results, company specifics. Large firms that constantly participate in tenders are ready to offer such a specialist a salary of 100 thousand rubles, but the amount of work and responsibility here will be appropriate.

The tender manager must deal with the representation of his company in the government procurement market. This task is multi-component and complex, it consists of many stages:

• preparation of the procedure for submitting or receiving a tender at the formal and legal levels;
• control of the valuation of the value of the order;
• budgeting;
• compliance with the order of the board of directors / manager;
• development of draft specifications for tender conditions;
• conducting business negotiations.

What the job description of the tender manager will look like depends on the important point - who the manager will represent: the customer or the bidder.

If a specialist works for a customer company, then his job description will consist of the following items:

• execution of requirements;
• acceptance of applications, their analysis and selection;
• assessment of the profitability of cooperation with each applicant;
• selection of the best performer;
• informing management of rejected offers;
• cancellation of the competition in the absence of worthy proposals;
• interaction with the accounting department;
• maintaining the documentary part of the work.

The job description of the tender manager who represents the contractor is as follows:

• tracking features;
• execution of sets of documents;
• monitoring the conformity of the proposal with respect to customer requirements;
• monitoring compliance with deadlines and conditions for each tender;
• price policy control.

Becoming a good tender manager is not easy; not everyone can do it. Here, we can say that such a specialist needs to be born. Consider what is the responsibility of the tender manager, what should be this specialist, what should be able and know.

• It’s worth starting from the legal side of the issue. Competitions are strictly regulated by laws and by-laws, which are regularly changed, canceled and updated with new regulations. This situation needs to be constantly monitored and always aware of legislative changes.
• Versatile experience that will cover several areas at once, including won tenders. Let there be few victories, but they must be. If the experience contains the preparation of various procedures, then this will be a big plus.
• Continuing Professional Development - The requirement, which is dictated by modern principles of doing business. The legal framework, market conditions and technical capabilities are constantly changing, these changes need to be monitored and promptly responded to.Effective work of the manager will be impossible without self-improvement, attending seminars, courses.
• High professional goal, which stands before the manager, allows to achieve high results in work. Ambition and motivation contribute to the professional growth of a specialist.
• Certain personal qualities must be present with a specialist who is engaged in tenders. We are talking about business communication, a neat appearance, manners, restraint and prudence, energy, readiness to quickly process a large amount of information, high erudition.
• The desire for growth implies not only the desire to grow in a career plan. The specialist should have a focus on improving their performance: obtaining a more expensive contract or a serious tender.